Program Completion & Early Termination (Accountability & Exit)

Pipeline 05D

Pipeline Transparency note: definitions of “completion” and “successful discharge” differ across agencies. We annotate where documentation standards or thresholds changed, creating series breaks.

Overview

Program completion data mark the endpoint of youth participation in supervision or services. Definitions vary by jurisdiction and program type—some require full dosage, others allow early termination for sustained compliance or earned discharge. Understanding these definitions is critical for comparing program performance and tracking outcomes over time. This page describes measurable completion logic, documentation, and analysis conventions.

What We Track

Completion Definitions

Full requirements met (dosage, milestones, conditions)
Time-based completion (time served / time-on-program)
Case closure for sustained compliance & stability

Verification & Documentation

Signed closure summaries (youth/caregiver where applicable)
Supervisory approval captured (name, timestamp)
Final progress note / evaluation uploaded to record

Early Termination

Earned discharge for sustained compliance & goal attainment
Transfer to lower supervision (document rationale & criteria)
Administrative closure (relocation, age-out/adult jurisdiction)

Failures & Appeals

Non-compliance, absconding, or program withdrawal (reason codes)
Formal appeal or re-entry pathway documented

Comparability

Harmonized closure status codes across systems/providers
Aligned outcome types (successful / neutral / unsuccessful)

Typical Flow

Review case plan; verify service completion & compliance benchmarks
- Confirm dosage delivered vs. planned; check outstanding conditions
Document closure type
- Successful, early termination, unsuccessful, transfer, or neutral exit
- Apply harmonized codes for cross-program comparability
Approve closure via supervisory review; generate summary
- Signed closure summary; final progress note/evaluation attached
Transmit closure data to centralized system; update indicators
- Flag for inclusion in follow-up cohorts (90/180-day outcomes)
Monitor post-exit outcomes (90–180 days) for sustained success or re-engagement
- Education/employment status; re-referrals/petitions; program re-entry

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this pipeline place row.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the 8 canonical stages.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Supervising/approving officer.
occurred_datetime	datetime	✅	—	Timestamp the closure decision was recorded/approved.
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
legal_case_id	string		—	Case/docket identifier if applicable.
source_system	string	✅	—	Origin system name.
source_file	string		—	Source batch/file id if flatfile.
extract_run_id	string		—	ETL run id for lineage.
series_break_flag	boolean		—	Comparability break applies to this row.
series_break_reason	enum		series_breaks.yml#reason(4) definition_change vendor_change coverage_change policy_change	Reason for break when flagged.
closure_outcome_code	enum	✅	completion_statuses.yml#status(3) successful neutral_exit failure	successful, neutral_exit, or unsuccessful (harmonized outcome).
closure_type_code	enum	✅	closure_types.yml#type(6) Completed_full Time_based Early_termination Transfer_lower_supervision Administrative_closure Unsuccessful_termination	Completed_full, Time_based, Early_termination, Transfer_lower_supervision, Administrative_closure, Unsuccessful_termination.
harmonization_set_key	enum		closure_harmonization_sets.yml#set_key(1) default_v1	Mapping set used to normalize provider/system-specific codes.
closure_summary_signed_flag	boolean		—	Signed closure summary captured (youth/caregiver where applicable).
final_progress_note_id	string		—	Identifier for final progress note/evaluation document.
supervisor_approval_flag	boolean	✅	—	Supervisory approval recorded.
supervisor_approval_datetime	datetime		—	When supervisor approved closure.
supervisor_staff_id	string		—	Approving supervisor identifier.
requirements_met_flag	boolean		—	Program requirements/milestones completed.
time_based_completion_flag	boolean		—	Time-served/time-on-program threshold used.
dosage_planned_amount	number		—	Planned total dosage for the episode (same unit used below).
dosage_delivered_amount	number		—	Delivered dosage at closure.
dosage_unit_code	enum		dosage_units.yml#unit(4) sessions_per_week hours_per_week total_hours total_weeks	Unit for dosage (hours, sessions, days, credits).
early_termination_reason_code	enum		early_termination_reasons.yml#reason(6) sustained_compliance goal_attainment minimal_risk treatment_response court_ordered other	Earned discharge rationale (sustained_compliance, goal_attainment, low_risk, etc.).
transfer_destination_code	enum		transfer_destinations.yml#dest(4) lower_supervision other_jurisdiction voluntary_services administrative_transfer	Destination for transfer (lower_supervision, other_jurisdiction, voluntary_services).
administrative_closure_reason_code	enum		❌ missing in _index.yml	Relocation, age_out, adult_transfer, record_merge, etc.
unsuccessful_reason_code	enum		failure_reasons.yml#reason(3) new_offense withdrawal noncompliance	If unsuccessful, reason (noncompliance, absconding, withdrawal).
appeal_filed_flag	boolean		—	Appeal of closure filed.
appeal_outcome_code	enum		appeal_outcomes.yml#outcome(5) upheld modified denied pending withdrawn	Appeal outcome (upheld, modified, denied, pending, withdrawn).
reentry_pathway_flag	boolean		—	Formal re-entry path to program recorded.
closure_datetime	datetime	✅	—	Timestamp when the program episode was closed.
followup_90d_due_date	date		—	Due date for 90-day outcomes capture.
followup_180d_due_date	date		—	Due date for 180-day outcomes capture.
Download CSVwhat_we_track.csv

Data & Methods

Completion indicators use program-based denominators. Each closure record includes outcome type, completion flag, closure reason, and closure date. Where programs redefine thresholds or documentation rules, we mark series breaks. Comparisons across jurisdictions require harmonized codes and version-tracking, as detailed in Metadata & Documentation and Series Breaks & Definition Changes. Small-n suppression rules follow Suppression & Small-n. Longitudinal follow-up and cohort retention practices are discussed in Attrition & Censoring.

EDORA • Learn