Reentry & Aftercare (Pipeline Overview)

Pipeline 09

Transparency note: small release cohorts can create volatile month-to-month rates; where applicable, we pool across quarters and mark any series breaks tied to policy or definition changes.

Overview

Reentry links residential care to community life. Planning typically begins 30–90 days pre-release and aligns supervision conditions, education re-enrollment, behavioral health care, and family supports. A well-documented handoff reduces gaps in services, mitigates early violations, and improves stability in the first 90–180 days. This page summarizes common steps, roles, and observable data elements for cross-jurisdiction comparisons.

What We Track

Pre-release Planning

Reentry plan created with target release date
Named reentry coordinator (contact recorded)
Youth & caregiver participation documented (meeting dates, signatures)
Housing & school placement identified pre-release

Handoffs (Warm)

Education packet: credits, IEP/504, receiving school contact & start date
Health packet: medication list, treatment plan, immunizations, consent forms
Provider referrals with appointment dates and confirmation (attended/No Show)

Supervision (Dosage)

Initial contact ≤ 7 days post-release (date/time captured)
Caseload ratios & contact frequency by supervision level (required vs. achieved)
Graduated responses to violations (grid adherence; overrides recorded)

Services & Supports

Evidence-aligned programming (e.g., MST/FFT) initiated (referral → first session lag)
Employment supports & mentoring engaged; transportation assistance provided as needed

Early Outcomes

School enrollment & attendance within first 30 days; credit accrual observed monthly
Program engagement (attendance, dosage delivered) and supports used (transport, mentoring)
Technical violations, new petitions, and 90/180-day stability indicators tracked

Typical Flow

Begin reentry planning with MDT and target release date
- Confirm coordinator; schedule family-inclusive meetings; map housing/school options
Confirm placements & appointments; document consents
- Secure school placement/enrollment plan; set BH/primary care visits with dates
Day of release: transmit records; complete initial community contact ≤ 7 days
- Align expectations, incentives, and communication preferences (language/modality)
First 90 days: increase contact frequency; stabilize services; apply graduated responses
- Track attendance & engagement; troubleshoot barriers (transport, tech, scheduling)
90–180 days: taper intensity as risks decline; reassess; close or step-down
- Document outcomes; complete warm handoffs; set optional 6–12 mo. check-ins

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this reentry/aftercare transition record.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the canonical stages; here = reentry_aftercare.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Reentry coordinator or supervising officer (ID only).
occurred_datetime	datetime	✅	—	Anchor timestamp for this transition event (e.g., plan finalization or community handoff).
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
legal_case_id	string		—	Case/docket identifier if tied to court-ordered aftercare.
source_system	string	✅	—	Origin system name.
source_file	string		—	Source batch/file id if flatfile.
extract_run_id	string		—	ETL run id for lineage.
series_break_flag	boolean		—	Comparability break applies to this row.
series_break_reason	enum		series_breaks.yml#reason(4) definition_change vendor_change coverage_change policy_change	Reason for break (policy/process/tool change).
plan_initiated_date	date		—	Date reentry plan was first opened (target 30–90 days pre-release).
plan_finalized_date	date		—	Date reentry plan was finalized prior to release.
target_release_date	date		—	Projected release date at time of planning.
actual_release_date	date		—	Actual date youth returned to community supervision.
reentry_coordinator_staff_id	string		—	Assigned reentry coordinator (ID only).
supervision_level_code	enum		supervision_levels.yml#level(4) minimal standard enhanced intensive	Initial community supervision level at release.
contact_frequency_required_per_month	integer		—	Required contact count per month set at handoff.
contact_frequency_plan_window_code	enum		review_intervals.yml#interval(3) review_7d review_14d review_30d	Interval unit for contact cadence (e.g., monthly/weekly).
initial_contact_datetime	datetime		—	First community contact attempt/meeting timestamp (≤ 7 days target).
education_enrollment_status_code	enum		education_status.yml#status(6) in_school alt_edu withdrawn graduated ged unknown	Enrollment status within first 10 days post-release.
health_handoff_status_code	enum		digital_handoff_statuses.yml#status(4) efile_received api_synced partial failed	Status of health/behavioral-health handoff (efile/API receipt).
provider_referral_types	array<string>		service_types.yml#type(9) cognitive_skills mentoring family_therapy individual_therapy substance_use_treatment education_support vocational/employment prosocial_activities restitution_support	Services referred at release (e.g., MST/FFT, mentoring, CTE); semicolon-delimited.
provider_first_appointment_date	date		—	First kept appointment date for any referred community service.
followup_window_code	enum		followup_windows.yml#window(4) followup_30d followup_90d followup_180d followup_365d	Early follow-up window anchored to release (e.g., 30/90/180 days).
compliance_status_code	enum		compliance_statuses.yml#status(4) on_time late tol_exempt excluded	Compliance snapshot within the chosen follow-up window.
response_outcome_code	enum		response_outcomes.yml#outcome(4) resolved partially_resolved unresolved withdrawn	Most serious graduated response applied within early window, if any.
warm_handoff_status_code	enum		digital_handoff_statuses.yml#status(4) efile_received api_synced partial failed	Overall data handoff success (education/health packet receipt).
caregiver_participation_status_code	enum		caregiver_participation_statuses.yml#status(6) scheduled attended declined excused not_required no_show	Participation status for caregiver in pre-release planning.
housing_placement_type_code	enum		housing_placement_types.yml#type(8) family_home foster_home group_home independent_living transitional_housing unknown kinship other	Housing placement identified pre-release.
meeting_participation_roles	array<string>		meeting_participation_roles.yml#role(11) youth caregiver coordinator provider school_rep probation_officer therapist education_liaison behavioral_health_partner workforce_partner reentry_coordinator	Roles represented in the documented planning meeting; semicolon-delimited.
consent_type_codes	array<string>		consent_types.yml#type⚠️ using consent_types.yml#Type(5) medical education service_referral information_sharing other	Types of consent forms collected.
consent_status_code	enum		consent_statuses.yml#status⚠️ using consent_statuses.yml#Status(4) signed pending refused expired	Overall consent status at release (all signed/pending/etc).
appointment_outcome_code	enum		appointment_outcomes.yml#outcome(5) attended no_show cancelled rescheduled pending	Outcome of first scheduled provider or service appointment.
support_service_type_codes	array<string>		support_services.yml#type(7) transportation mentoring employment tutoring counseling family_support other	Types of early supports provided (transportation, mentoring, etc); semicolon-delimited.
communication_modality_code	enum		communication_modalities.yml#modality(9) in_person phone video sms email mail portal text home_visit	Agreed primary communication channel for supervision contacts.
preferred_language_code	enum		❌ missing in _index.yml	Preferred spoken/written language for youth/family communication.
barrier_type_codes	array<string>		barrier_types.yml#type(8) transportation scheduling technology family_conflict motivation service_waitlist safety_concern other	Barriers encountered during early aftercare follow-up; semicolon-delimited.
Download CSVwhat_we_track.csv

Data & Methods

Measures use episode-based denominators (youth released from placement) with fixed windows (e.g., 30/90/180 days). Time-to-contact is measured in days from release; appointment completion is binary with date stamps. When tools or policies change (e.g., new graduated response grids), we mark series breaks and avoid direct pre/post rate comparisons. For small cohorts, we report pooled quarterly aggregates and provide rate ratios with uncertainty notes. See Methods pages on denominators & exposure time, series breaks, and attrition & censoring.

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