Probation Supervision (Core Case Management)

Pipeline 05

Transparency note: supervision caseloads and definitions of “active contact” vary by jurisdiction. We standardize across datasets and mark series breaks when contact standards or supervision levels change.

Overview

Probation supervision is the most common outcome following adjudication, combining monitoring, service coordination, and behavior change supports. Officers manage caseloads by risk level and use structured contacts, incentives, and graduated responses to support progress. This page outlines measurable components of supervision across programs and time.

What We Track

Caseload Structure

Youth per officer by supervision level (min/med/high/ISP)
Weighted caseloads by risk & needs complexity (scoring rubric noted)

Contact Standards

Required vs. achieved contacts/month by modality
- Field
- Office
- Virtual (phone/video/SMS check-ins)
Missed contacts, reschedules, and time-to-makeup

Service Integration

Referrals to:
- Education (enrollment, credit recovery, IEP/504)
- Behavioral health (assessment, treatment, meds)
- Mentoring / prosocial programs
Time to engagement (referral → first appointment) & closure rates

Compliance & Incentives

Monthly count per youth of positive responses (praise notes, privileges, earned passes)
Monthly count per youth of negative responses (verbal warning → sanction grid)
Distribution of incentives vs. sanctions (proportionality)

Equity & Performance

Caseloads & contact rates by race/ethnicity, geography, and supervision level
Successful completions & early terminations by subgroup (rate ratios)

Typical Flow

Assignment of youth to supervision level & officer (post-disposition or step-down)
- Open case; confirm risk/needs scores and any special conditions
Case plan created; services initiated; contact schedule set
- SMART goals, roles, review dates; schedule field/office/virtual cadence
Monitoring of attendance, compliance, and service participation via structured contacts
- Log achieved vs. required contacts; track time to engagement and barriers
Graduated responses for violations or progress; incentives documented
- Apply response grid; prefer positive reinforcement; record overrides & rationale
Review outcomes at scheduled intervals; consider step-down or early termination
- Update plan/supervision level; prepare closure & community handoffs when goals met

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this pipeline place row.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the 8 canonical stages.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Staff primary actor for this supervision episode.
occurred_datetime	datetime	✅	—	Timestamp when the probation episode was opened/authorized.
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
location_site_id	string		—	Supervising office/site identifier.
actor_role_code	enum		roles.yml#actor_role(7) Intake_Officer Prosecutor Defender Probation_Officer Case_Manager Facility_Staff Coach_Reentry	Role primarily responsible for this place.
legal_case_id	string		—	Docket/case identifier if already created.
source_system	string	✅	—	Origin system name.
source_file	string		—	Source batch/file id if flatfile.
extract_run_id	string		—	ETL run id for lineage.
series_break_flag	boolean		—	Comparability break applies to this row.
series_break_reason	enum		series_breaks.yml#reason(4) definition_change vendor_change coverage_change policy_change	Reason for break when flagged.
supervision_level_code	enum	✅	supervision_levels.yml#level(4) minimal standard enhanced intensive	Supervision intensity (policy-defined levels).
conditions_imposed_codes	array<string>		order_conditions.yml#condition(6) curfew school_attendance no_contact check_ins drug_testing electronic_monitoring	Conditions imposed at start (e.g., curfew, school_attendance); semicolon-delimited.
contact_channel_codes	array<string>		contact_channels.yml#channel(4) sms voice mail portal	Allowed/required contact modalities (in_person, phone, sms, portal); semicolon-delimited.
meeting_frequency_code	enum		meeting_frequencies.yml#frequency⚠️ using meeting_frequencies.yml#freq(5) weekly biweekly monthly quarterly ad_hoc	Policy frequency bucket for case contacts.
contact_cadence_per_week	number		—	Required case contacts per week.
curfew_start_time	time		—	Daily curfew start (local time), if ordered.
curfew_end_time	time		—	Daily curfew end (local time), if ordered.
contacts_scheduled_count	integer		—	Number of scheduled case contacts in the episode window.
contacts_completed_count	integer		—	Number of completed case contacts.
missed_contact_count	integer		—	Missed contacts in the episode window.
compliance_status_code	enum		compliance_statuses.yml#status(4) on_time late tol_exempt excluded	Current compliance status at last review (compliant, partial, noncompliant).
response_action_codes	array<string>		graduated_responses.yml#action(5) contact_attempt home_visit step_up violation_report program_review	Responses applied (contact_attempt, step_up, incentive, violation_report); semicolon-delimited.
service_referral_codes	array<string>		service_referrals.yml#service(6) cognitive_behavioral_intervention family_therapy substance_use_treatment educational_supports mentoring prosocial_activities	Services referred/linked during episode; semicolon-delimited.
provider_id	string		—	Lead provider organization identifier, if assigned.
last_review_datetime	datetime		—	Timestamp of the most recent compliance/review meeting.
completion_status_code	enum		completion_statuses.yml#status(3) successful neutral_exit failure	Episode closed as completed, neutral_exit, or unsuccessful.
completion_datetime	datetime		—	Episode end timestamp.
unsuccessful_reason_code	enum		failure_reasons.yml#reason(3) new_offense withdrawal noncompliance	If unsuccessful, reason (new_offense, noncompliance, withdrawal).
routed_to_next_node_code	enum		next_routes.yml#route(3) prosecutorial_screening petition other	Where the case moved next (case_review, modification, revocation, closure).
Download CSVwhat_we_track.csv

Data & Methods

Supervision indicators use supervision-based denominators. Contacts are event-level records with timestamps, modality, and outcome fields. Completion metrics follow Program Completion & Early Termination. Equity analyses use rate ratios and control for supervision level following Cross-Jurisdiction Comparability. Data validation and exposure adjustments follow Data Quality & Validation and Denominators & Exposure Time. Changes in contact standards or definitions are annotated as series breaks and reflected in metadata.

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