Community Programs & Service Networks (Non-Custodial Supports)

Pipeline 05A

Transparency note: community programs vary widely in data systems and reporting cadence. Participation rates and completion outcomes may reflect partial submissions from providers.

Overview

Community-based programs form the connective tissue between supervision and opportunity. These programs—contracted or directly operated—provide non-custodial services including counseling, education, job readiness, mentoring, and restorative activities. They are central to reducing recidivism risk and supporting stability without confinement. This page explains how such programs are structured, tracked, and evaluated across jurisdictions.

What We Track

Program Categories

Education & tutoring (credit recovery, GED, IEP/504 supports)
Employment readiness (work readiness, apprenticeships, placement)
Counseling (individual, group, family; MH/SUD linkages)
Restorative / community service (service hours, RJ projects)
Family-based supports (parent coaching, concrete needs, mentoring)

Referral Criteria

Eligibility definitions & risk/needs thresholds (tool-aligned)
Program capacity at intake (slots, waitlist, priority rules)

Participation & Dosage

Enrollment counts with referral → start date lag
Sessions attended and dosage delivered vs. planned
Completion rate per episode (completed / neutral / unsuccessful)

Equity & Access

Referral distribution by geography & demographics (rate ratios)
Travel distance & time-to-engagement; wait times by subgroup

Provider Reporting

Timeliness of reports (weekly/monthly cadence; missing-data flags)
Required data: attendance, completion status, short follow-up outcomes
Quality audits (outlier checks, consistency with orders/plan)

Typical Flow

Referral generated by probation/diversion/court based on need & eligibility
- Send referral packet; note capacity status (open/waitlist)
Program intake conducted by provider; plan created; start date recorded
- Confirm service goals & expected dosage; align with court/probation plan
Service delivery tracked via attendance & progress reports to supervising agency
- Log barriers (transport, schedule); apply supports as needed
Completion or discharge documented with reason codes (completed / withdrew / terminated)
- Capture dosage delivered; note unmet need or transfer if applicable
Follow-up outcomes at 90/180 days where available
- Education, employment, and re-referral/recidivism indicators

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this pipeline place row.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the 8 canonical stages.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Supervising officer or referring staff, if applicable.
occurred_datetime	datetime	✅	—	Timestamp the program referral was authorized or the episode opened.
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
legal_case_id	string		—	Case/docket identifier, if applicable.
source_system	string	✅	—	Origin system name.
source_file	string		—	Source batch/file id if flatfile.
extract_run_id	string		—	ETL run id for lineage.
series_break_flag	boolean		—	Comparability break applies to this row.
series_break_reason	enum		series_breaks.yml#reason(4) definition_change vendor_change coverage_change policy_change	Reason for break when flagged.
program_episode_id	string		—	Local program episode identifier (if system provides one).
provider_id	string		—	Provider organization delivering the service.
service_type_code	enum	✅	service_types.yml#type(9) cognitive_skills mentoring family_therapy individual_therapy substance_use_treatment education_support vocational/employment prosocial_activities restitution_support	Program category (education, employment_readiness, counseling, restorative, family_support, etc.).
program_milestone_codes	array<string		program_milestones.yml#milestone(6) orientation_completed first_session_completed midpoint_review_completed service_hours_50pct service_hours_100pct restitution_completed	Optional labeled milestones reached; semicolon-delimited.
referral_datetime	datetime	✅	—	When referral was sent to provider.
capacity_status_code	enum		capacity_constraints.yml#status⚠️ using capacity_constraints.yml#constraint(6) court_congestion judge_unavailable courtroom_unavailable staffing_shortage technology_failure other	Provider capacity response at referral (open, waitlist, closed) if tracked.
waitlist_flag	boolean		—	Youth placed on waitlist at referral.
waitlist_reason_code	enum		waitlist_reasons.yml#reason⚠️ using waitlist_reasons.yml#level(6) minimal standard enhanced intensive electronic_monitoring custody	Reason for waitlist when known.
program_intake_datetime	datetime		—	Provider’s intake/orientation timestamp.
planned_start_date	date		—	Provider’s planned service start date.
start_datetime	datetime		—	Actual start timestamp of services.
planned_sessions_count	integer		—	Count of sessions planned for this episode.
planned_dosage_amount	number		—	Planned dosage amount (e.g., hours).
dosage_unit_code	enum		dosage_units.yml#unit(4) sessions_per_week hours_per_week total_hours total_weeks	Unit for dosage amounts (hours, days, credits, etc.).
reporting_cadence_code	enum		meeting_frequencies.yml#frequency⚠️ using meeting_frequencies.yml#freq(5) weekly biweekly monthly quarterly ad_hoc	Expected reporting cadence from provider (weekly, biweekly, monthly).
sessions_scheduled_count	integer		—	Sessions scheduled during the episode window.
sessions_attended_count	integer		—	Sessions attended during the episode window.
sessions_missed_count	integer		—	Sessions missed during the episode window.
dosage_delivered_amount	number		—	Delivered dosage amount corresponding to dosage_unit_code.
attendance_status_code	enum		attendance_status.yml#status(7) scheduled attended excused_absence declined no_show outreach_only cancelled	Overall attendance disposition (e.g., regular, sporadic, unknown).
transport_support_flag	boolean		—	Transport assistance provided during episode.
travel_time_minutes	integer		—	Typical one-way travel time to program, if recorded.
completion_status_code	enum		completion_statuses.yml#status(3) successful neutral_exit failure	completed, neutral_exit, or unsuccessful.
non_completion_reason_code	enum		non_completion_reasons.yml#reason(4) access_barrier refusal scheduling_conflict moved	If not completed, reason recorded by provider/agency.
completion_datetime	datetime		—	Timestamp when episode ended/closed.
dosage_at_completion_amount	number		—	Dosage delivered at closure (same unit as dosage_unit_code).
last_provider_report_datetime	datetime		—	Most recent report received from provider.
reporting_timeliness_flag	boolean		—	True if latest provider report met expected cadence.
missing_data_flag	boolean		—	True if required elements (attendance, completion) were missing in last report.
followup_90d_due_date	date		—	Due date for 90-day follow-up capture.
followup_90d_collected_flag	boolean		—	Whether 90-day follow-up data were collected.
followup_180d_due_date	date		—	Due date for 180-day follow-up capture.
followup_180d_collected_flag	boolean		—	Whether 180-day follow-up data were collected.
Download CSVwhat_we_track.csv

Data & Methods

Community program data come from provider management systems or uploads to centralized case management tools. Standard elements include demographic identifiers, referral source, session counts, and exit reasons. Missing or delayed reports are noted in metadata per Data Quality & Validation. When program definitions or service models change, we mark series breaks following Series Breaks & Definition Changes. Denominators are youth referred, with participation rates calculated as enrolled ÷ referred. Small-n rules follow Suppression & Small-n.

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