Education Re-engagement (School Placement & Credit Transfer)

Pipeline 09B.1

Transparency note: education data often arrive from multiple LEAs with partial coverage. When transcript or attendance feeds are incomplete, indicators are limited to linked records and marked accordingly.

Overview

Education re-engagement focuses on rapid school placement and uninterrupted progress toward graduation or GED after release or disposition. Core steps include confirming the receiving school, transferring transcripts and course credits earned in facilities or alternative settings, ensuring special education services continue without gaps, and monitoring early attendance and engagement. This page outlines measurable elements that support cross-jurisdiction comparisons.

What We Track

Placement Decisions & Timelines

Days from release/disposition → active enrollment (target ≤ 10 days)
Placement type recorded: home school / alternative / virtual / GED

Credit & Transcript Transfer

Courses completed & Carnegie units awarded (facility → district crosswalk applied)
Credit acceptance rate (% accepted ÷ submitted)
Time from request → posting on receiving transcript (request, receipt, posting dates)

Special Education Continuity

IEP/504 status verified; plan date and disability category logged
Service minutes scheduled & delivered; first service date post-enrollment

Attendance & Engagement (Early)

First 10/30/45-day attendance; chronic absence flags
Participation in supports (tutoring, mentoring, transport)

Records & Linkage

Justice ↔ LEA match rate (deterministic/probabilistic rules; error queue)
FERPA-compliant sharing pathway documented; consent or allowable disclosure noted

Typical Flow

Pre-release education plan names receiving school & expected credits
- Identify placement type; confirm McKinney–Vento screening if relevant
Transcript request sent; credits audited & mapped to district standards
- Apply course-code crosswalk; note any unmatchable coursework
Enrollment completed with schedule, transportation, and supports
- Post credits on transcript; schedule IEP/504 services & tutoring if needed
Services initiated (IEP/504, tutoring); monitor first 10 days
- Watch for attendance instability; adjust schedule/transport supports
Progress check at 30–45 days
- Verify credits posted; review attendance & engagement; update supports

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this education re-engagement record.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the canonical stages; here = reentry_aftercare.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Education or reentry coordinator overseeing placement.
occurred_datetime	datetime	✅	—	Anchor timestamp for placement or credit-transfer completion.
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
source_system	string	✅	—	Origin system name.
extract_run_id	string		—	ETL run id for lineage.
release_or_disposition_date	date		—	Reference event from which re-enrollment timeliness is measured.
enrollment_start_date	date		—	First active enrollment date at receiving school.
elapsed_days_to_enrollment	integer		—	Structural store of days between release/disposition and enrollment_start_date.
placement_type_code	enum		education_placement_types.yml#type(5) home_school alternative virtual ged_program other	home_school, alternative, virtual, GED, other.
sending_school_provider_id	string		—	Sending facility or school providing transcript.
receiving_school_provider_id	string		—	Receiving LEA/school identifier.
courses_submitted_count	integer		—	Number of courses submitted for transfer.
courses_accepted_count	integer		—	Number of courses accepted by receiving district.
credit_units_submitted	number		—	Carnegie units or credits submitted for transfer.
credit_units_accepted	number		—	Carnegie units or credits accepted.
crosswalk_applied_flag	boolean		—	True if district course-code crosswalk applied.
crosswalk_version	string		—	Version or standard used for crosswalk.
transcript_request_date	date		—	Date receiving LEA requested transcript/records.
transcript_receipt_date	date		—	Date transcript received by LEA.
transcript_posting_date	date		—	Date transferred credits posted to official transcript.
transfer_timeliness_status_code	enum		transfer_timeliness_statuses.yml#status(3) on_time late not_received	on_time, late, not_received.
iep504_status_code	enum		iep504_statuses.yml#status(4) active_iep active_504 pending_evaluation none	Verified status at re-enrollment (active IEP, 504, pending, none).
iep504_plan_date	date		—	Date of latest verified IEP/504 plan.
disability_category_code	enum		disability_categories.yml#category(7) specific_learning_disability emotional_disturbance intellectual_disability speech_language autism other_health_impairment other	Disability category per state/IDEA classification.
service_minutes_scheduled	integer		—	Total service minutes scheduled per week.
service_minutes_delivered	integer		—	Minutes of service actually delivered within first 30 days.
first_service_date	date		—	Date of first delivered service session after enrollment.
attendance_10d_present	integer		—	Days present within first 10 school days.
attendance_30d_present	integer		—	Days present within first 30 school days.
attendance_45d_present	integer		—	Days present within first 45 school days.
chronic_absence_flag	boolean		—	True if attendance <90% in first 30 days.
support_participation_types	array<string>		support_participation_types.yml#type(6) tutoring mentoring transportation counseling cte_program other	Supports engaged (tutoring, mentoring, transportation); semicolon-delimited.
justice_education_match_method_code	enum		matching_methods.yml#method(3) deterministic probabilistic clerical_review	deterministic or probabilistic match between justice and LEA datasets.
match_error_queue_flag	boolean		—	True if record required manual clerical review for match errors.
ferpa_sharing_basis_code	enum		ferpa_sharing_bases.yml#basis(6) consent allowable_disclosure mou court_order emergency_safety other	Basis for data sharing (consent, allowable_disclosure, MOU, other).
consent_obtained_flag	boolean		—	True if written consent obtained for education data sharing.
education_liaison_staff_id	string		—	Assigned LEA liaison responsible for records transfer.
registrar_staff_id	string		—	Registrar verifying credit posting and packet completeness.
Download CSVwhat_we_track.csv

Data & Methods

Denominators are youth eligible for re-enrollment following release or disposition. Timeliness metrics use event-to-event days (release→enrollment; request→credit posting). Credit acceptance is measured as accepted ÷ submitted credits. Special education continuity is a binary indicator for service within 10 school days of enrollment. Linked datasets are documented in Data Linkage & Integration; confidentiality and disclosure controls follow Data Privacy & Disclosure Control. Small-n suppression and break handling follow Suppression & Small-n and Series Breaks & Definition Changes.

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