Risk Reassessment & Level Changes (Dynamic Supervision)

Pipeline 06

Transparency note: reassessment cohorts can be small in short intervals, and tool updates or threshold changes create series breaks; we pool where needed and version-tag all results.

Overview

Supervision and services adjust over time as youth circumstances change. Jurisdictions schedule periodicreassessments—or trigger them after key events (violations, program completion, step-down requests). Scores inform movement to higher or lower supervision levels, service intensity, or placement type. This page outlines the observable elements of reassessment and how decisions are implemented and recorded.

What We Track

Cadence & Triggers

Routine intervals configured (e.g., 60–90 days) with due-date tracking
Event-based triggers captured
- Violation or serious incident
- Milestone completion (program/education)
- Transfer (placement ↔ community, officer change)

Tool Versioning

Instrument name & version logged (effective dates)
Scoring thresholds / cut points recorded
Changes to items or weights noted (series-break marker)

Decision Rules

Mapped criteria for step-up/step-down
Minimum time-in-level required before change (document exceptions)
Required conditions verified
- School attendance / credits on track
- Program engagement / dosage delivered
- No recent violations within lookback window

Overrides & Documentation

Professional-judgment departures logged with rationale
Approval pathway captured (approver, timestamp)
Conditions attached to new level (contact cadence, ATD changes)

Equity & Stability

Time-to-step-down and override rates by subgroup (race/ethnicity, geography, gender)
Short-window score stability checks to detect measurement noise

Typical Flow

Identify trigger (scheduled interval or event) and queue reassessment
- Set due date; pause/resume if hearing or placement change intervenes
Re-score with current tool version
- Record date, assessor, missing items, and any ancillary info (school, BH)
Apply rules for step-up/step-down based on score and plan progress
- Verify minimum time-in-level; check required conditions met
Document decision including any override and conditions for new level
- Capture approver, start date for new cadence, ATD/service adjustments
Monitor effects on contacts, services, and incidents; schedule next reassessment
- Track early signal changes (attendance, alerts) post-level change

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this reassessment record.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the 8 canonical stages.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Staff conducting or validating reassessment.
occurred_datetime	datetime	✅	—	Timestamp when reassessment was administered/scored.
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
legal_case_id	string		—	Case/docket identifier if applicable.
source_system	string	✅	—	Origin system name.
source_file	string		—	Source batch/file id if flatfile.
extract_run_id	string		—	ETL run id for lineage.
series_break_flag	boolean		—	Series break (tool revision, weight changes).
series_break_reason	enum		series_breaks.yml#reason(4) definition_change vendor_change coverage_change policy_change	Reason for series break (tool_revision, policy_change, etc.).
reassessment_trigger_code	enum	✅	reassessment_triggers.yml#trigger(6) scheduled_interval violation_event program_completion placement_change officer_change other_event	scheduled_interval, violation_event, program_completion, placement_change, officer_change, other_event.
reassessment_due_date	date		—	Due date for reassessment completion.
trigger_event_id	string		—	Identifier of triggering event, if applicable.
instrument_key	enum	✅	instruments.yml#instrument_key⚠️ using instruments.yml#risk_tool_name(2) YLS_CMI SAVRY	Canonical risk/needs instrument (e.g., YLS, SAVRY, etc.).
instrument_version	string	✅	—	Version string/number for tool versioning.
item_count_total	integer		—	Total number of scored items for this version.
item_count_missing	integer		—	Count of items skipped or missing.
score_raw_total	number		—	Raw summed score.
score_category_code	enum		score_categories.yml#category(6) negative flag severe low moderate high	Standardized category (low, moderate, high).
cutpoint_set_key	enum		cutpoint_sets.yml#set_key(2) default_vendor_set local_policy_set_YYYYMMDD	Threshold set used for categorization.
prior_supervision_level_code	enum		supervision_levels.yml#level(4) minimal standard enhanced intensive	Level before reassessment.
recommended_supervision_level_code	enum	✅	supervision_levels.yml#level(4) minimal standard enhanced intensive	Level suggested by the tool.
override_flag	boolean		—	Override of recommended level applied.
override_reason_code	enum		overrides.yml#reason(4) safety_exception capacity_constraint policy_exception supervisor_override	Reason for override (clinical_judgment, safety_exception, staffing_capacity, other).
override_approver_staff_id	string		—	Staff ID of approver for override.
final_supervision_level_code	enum	✅	supervision_levels.yml#level(4) minimal standard enhanced intensive	Level ultimately assigned after approval.
effective_start_datetime	datetime		—	Start of new supervision level period.
effective_end_datetime	datetime		—	End date/time of this supervision level (if superseded).
conditions_verified_flag	boolean		—	All required step-up/step-down conditions verified true.
required_conditions_met_codes	array<string>		reassessment_conditions.yml#condition(7) school_attendance program_engagement no_recent_violations dosage_met family_stability treatment_compliance other	List of verified conditions (school_attendance, program_engagement, no_recent_violations, etc.); semicolon-delimited.
exception_documented_flag	boolean		—	Exception documented where minimum time-in-level not met.
approver_staff_id	string		—	Staff approving reassessment outcome.
approval_datetime	datetime		—	When reassessment/level change approved.
decision_notes_id	string		—	Link or ID of stored rationale/progress note.
subgroup_code	enum		subgroup_categories.yml#group(5) race_ethnicity gender geography rurality other	Race/ethnicity/gender/rurality subgroup code for equity tracking.
short_window_stability_flag	boolean		—	Indicates unstable score change within short window.
Download CSVwhat_we_track.csv

Data & Methods

Reassessment indicators use supervision- or placement-based denominators with episode timelines. Time-to-step-down is measured from eligibility to decision; stability is summarized via consecutive score differences. All results are tagged with tool version and threshold set. When instruments or cut points change, we mark series breaks. Small-n suppression follows Suppression & Small-n. For context on instruments and planning, see Risk Assessment Tools and Case Planning & Service Matching. Cross-site comparisons rely on harmonized level definitions per Cross-Jurisdiction Comparability.

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