Family Engagement & Youth Voice (Participation Across the Pipeline)

Pipeline 04B

Transparency note: participation measures can be sparse in small jurisdictions and may be affected by documentation practices. We pool low-n cells and annotate series breaks when notice or consent procedures change.

Overview

Families and youth influence outcomes when they are informed, present, and invited to shape decisions. Engagement spans intake interviews, detention reviews, case planning conferences, court hearings, placement meetings, and reentry planning. This page describes observable elements of participation and how agencies can track inclusion, language access, and feedback loops in a consistent way across jurisdictions.

What We Track

Participation at Decision Points

Attendance or documented outreach for:
- Intake
- Initial hearing
- Case plan meetings
- Placement reviews
- Reentry sessions
Multiple outreach attempts logged (timestamps, modality)

Informed Consent & Rights Education

Plain-language rights/conditions delivered (language noted)
Signed consent/authorization forms for services & data sharing
Youth-friendly explanation of conditions (acknowledgment captured)

Cadence & Accessibility

Meeting frequency set & followed (actual vs. planned)
Evening/weekend availability or remote options offered
Supports arranged: transportation, childcare, interpreter

Youth Voice in Plans

Youth-stated goals captured in plan
Preference alignment documented (services, schedules, providers)
Disagreements recorded with rationale & next-step options

Feedback & Grievance

Concerns/complaints logged (topic, date, channel)
Response timelines tracked; resolutions recorded
Appeal pathways explained; status updated

Typical Flow

Notify & invite families and youth for each key event
- Provide rights education; offer interpreter and access supports
Gather input on goals, barriers, preferences
- Record youth-stated objectives and preferred options
Hold meetings at accessible times/locations (or remotely)
- Capture attendance; note accommodations used (transport, childcare, interpreter)
Document decisions, including departures from preferences with reasons
- Save next steps, responsible parties, and dates
Close the loop with summaries and grievance/appeal options
- Send recap in preferred language and modality; track acknowledgment

Fields

Field	Type	Required	Codeset	Description
pipeline_place_id	uuid	✅	—	Unique identifier for this pipeline place row.
pipeline_stage_id	enum	✅	stages.yml#stage_key(8) intake detention adjudication disposition supervision commitment_and_placement reentry closure	One of the 8 canonical stages.
pipeline_place_key	enum	✅	pipeline_places.yml#place_key(45) intake pre_petition_diversion_and_deflection diversion youth_assessment_tools prosecutorial_screening status_offenses adjudication case_planning family_engagement case_timeliness language_access restorative_justice detention_screening community_atds electronic_monitoring court_appearance_and_fta initial_hearing pretrial_supervision probation intensive_supervision …and 25 more	Canonical key for this place (maps to route/slug).
youth_id	string	✅	—	Salted/hashed or state UID. No plaintext PII.
staff_id	string		—	Staff primarily responsible for the engagement.
occurred_datetime	datetime	✅	—	Timestamp of the engagement (meeting, outreach, education, or grievance milestone).
jurisdiction_code	string	✅	—	County/parish/circuit or standardized local code.
legal_case_id	string		—	Case/docket identifier.
source_system	string	✅	—	Origin system name.
source_file	string		—	Source batch/file id if flatfile.
extract_run_id	string		—	ETL run id for lineage.
series_break_flag	boolean		—	Comparability break applies to this row.
series_break_reason	enum		series_breaks.yml#reason(4) definition_change vendor_change coverage_change policy_change	Reason for break when flagged.
decision_point_code	enum	✅	decision_points.yml#point(6) intake initial_hearing case_plan_meeting placement_review reentry_session other_pipeline_event	Intake, initial_hearing, case_plan_meeting, placement_review, reentry_session, other_pipeline_event.
modality_code	enum		communication_modalities.yml#modality(9) in_person phone video sms email mail portal text home_visit	in_person, phone, video, sms, email, mail, portal.
attendance_status_code	enum		attendance_status.yml#status(7) scheduled attended excused_absence declined no_show outreach_only cancelled	attended, excused_absence, no_show, outreach_only.
outreach_attempt_count	integer		—	Total attempts logged leading up to this event.
outreach_modality_codes	array<string>		communication_modalities.yml#modality(9) in_person phone video sms email mail portal text home_visit	Modalities used across attempts; semicolon-delimited.
outreach_attempt_timestamps	array<datetime>		—	Attempt timestamps; semicolon-delimited (order-preserved).
rights_language_code	enum		language_codes.yml#lang⚠️ using language_codes.yml#code(7) en es vi ar zh fr other	Language used for rights/conditions explanation.
notice_method_code	enum		notice_methods.yml#method(6) in_person phone video mail email portal	How rights/conditions were delivered.
youth_acknowledgment_code	enum		acknowledgment_types.yml#type(5) signed verbal refused not_present not_required	signed, verbal, refused, not_present, not_required.
caregiver_acknowledgment_code	enum		acknowledgment_types.yml#type(5) signed verbal refused not_present not_required	signed, verbal, refused, not_present, not_required.
consent_type_codes	array<string>		consent_types.yml#type⚠️ using consent_types.yml#Type(5) medical education service_referral information_sharing other	Services/data sharing authorizations requested.
consent_status_code	enum		consent_status.yml#status(5) granted partial denied pending expired	granted, partial, denied, pending, expired.
consent_datetime	datetime		—	Timestamp of consent status capture.
planned_meeting_frequency_code	enum		meeting_frequencies.yml#freq(5) weekly biweekly monthly quarterly ad_hoc	Planned cadence for engagement.
actual_meeting_frequency_code	enum		meeting_frequencies.yml#freq(5) weekly biweekly monthly quarterly ad_hoc	Realized cadence (periodic roll-up or at closure).
accessibility_option_codes	array<string>		accessibility_options.yml#option(3) evening_hours weekend_hours remote_option	evening_hours, weekend_hours, remote_option.
support_type_codes	array<string>		support_types.yml#type(4) transportation childcare interpreter technology_support	transportation, childcare, interpreter, technology_support.
interpreter_language_code	enum		language_codes.yml#lang⚠️ using language_codes.yml#code(7) en es vi ar zh fr other	Language provided by interpreter, if any.
youth_goal_present_flag	boolean		—	At least one youth-stated goal captured this event.
preference_alignment_code	enum		alignment_levels.yml#level(4) high_alignment partial_alignment low_alignment unknown	high_alignment, partial_alignment, low_alignment, unknown.
disagreement_flag	boolean		—	Youth/caregiver disagreement recorded for this decision.
disagreement_reason_code	enum		disagreement_reasons.yml#reason(6) service_preference schedule_conflict provider_mismatch cultural_mismatch confidentiality_concern other	Category for disagreement rationale.
grievance_flag	boolean		—	This event logs a concern/complaint.
grievance_topic_codes	array<string>		grievance_topics.yml#topic(7) staff_conduct service_quality access_barrier discrimination privacy safety other	Topics for the concern; semicolon-delimited.
grievance_channel_code	enum		channels.yml#channel(6) intake hotline portal email in_person other	intake, hotline, portal, email, in_person, other.
grievance_datetime	datetime		—	When the concern was submitted.
response_due_date	date		—	Target date to respond/acknowledge the concern.
response_outcome_code	enum		response_outcomes.yml#outcome(4) resolved partially_resolved unresolved withdrawn	resolved, partially_resolved, unresolved, withdrawn.
appeal_offered_flag	boolean		—	Appeal pathway was explained/offered.
appeal_status_code	enum		appeal_statuses.yml#status(6) not_applicable initiated in_review upheld modified denied	not_applicable, initiated, in_review, upheld, modified, denied.
Download CSVwhat_we_track.csv

Data & Methods

Engagement indicators use event-based denominators (e.g., number of eligible meetings). Attendance is binary with role codes (youth, caregiver, advocate). Consent is captured as signed/declined with date/time stamps. Language access is measured by interpreter requested/provided and translated materials used. To compare across sites, we standardize meeting types and reporting intervals, mark series breaks when notice or consent protocols change, and apply small-n suppression per Suppression & Small-n. For cross-agency consistency and privacy, see Data Governance & Ethical Integration, Metadata & Documentation, and Cross-Jurisdiction Comparability.

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