📚 Core Privacy & Youth Protection Laws
- FERPA (Family Educational Rights and Privacy Act): Governs access to academic records. Youth and/or guardians must authorize any educational data sharing.
- HIPAA (Health Insurance Portability and Accountability Act): Secures health information, including counseling, medications, and evaluations. Consent is always required.
- IDEA (Individuals with Disabilities Education Act): Guarantees continuation of special education services (e.g., IEP/504) even during custody transitions.
- JJDPA (Juvenile Justice and Delinquency Prevention Act): Requires procedural safeguards and minimal use of detention for non-violent cases.
📄 Forms Built Into This Intake System
✔️ Consent to Share School Records
Allows release of attendance, grades, IEP/504, and truancy data.✔️ Therapy and Case Notes Release
Enables communication with therapists or behavioral health providers.✔️ Intake Packet Authorization
Digital or handwritten signatures from responsible adults and officials.✔️ Digital Signature Declaration
Ensures forms are timestamped and verified through guardian confirmation.🔐 Security & Best Practices
- Data should be encrypted in transit and at rest.
- Forms must be stored on compliant infrastructure (CJIS or HIPAA-aligned where necessary).
- Every jurisdiction should define a clear chain of custody for digital forms.
- PDF summaries and electronic forms should be access-controlled based on user role and clearance.